Document Management
Organise, secure, and streamline your documents from anywhere.
Our document management solution stores your company's documents in a way that securely makes access and versioning effortless, whilst keeping audit trails and staying compliant.
Manage Documents Efficiently with WEBCON BPS.
WEBCON helps you manage your documents centrally, reducing the need for shared drives, emailing out copies, overall improving business communications.
With WEBCON, you can standardise internal documentation; policies, procedures, technical specifications, contracts - you name it. Our document management solution will help you to maintain and release a single version of a document at any time.
Ensure documents are kept up to date by enforcing periodic reviews. Define your timeframes and get alerted when a document needs reviewing. Release it back into the organisation once it's been reviewed.
There shouldn't be multiple versions of the same document - there should be one centralised copy, available for download from the same source - the only copy that should be updated reguarly. With WEBCON BPS, you can control document versions, note changes, and put an end to "final (v2) (Dave's edits).pdf"
Streamline Company Audits
Complete audits faster with a properly designed, implemented, and managed document management system.
Centralised Document Storage
Pull up all the necessary documents for your audit immediately, without having to hunt them down across a shared drive.
Access Logs & Audit Trails
See who has made changes to a document, when, and what the changes were.
Compliance With Standards
Enforce document retention policies, encryption standards, and approval workflows to meet industry regulations including ISO & GDPR.
Streamlined Workflow Evidence
Auditors can trace and review automated workflows (e.g., invoice approvals, contract sign-offs), proving processes were followed correctly.
Release Documents to Your Preferred Repository.
Documents don't have to reside within WEBCON - once approved, you can push them out to another repository.
SharePoint Document Library
WEBCON integrates natively with SharePoint, allowing you to release documents straight into a library.
Google Drive
Push documents from WEBCON to Google Drive automatically upon final approval of a document version.
Shared Drives
If you still store business documents on a shared drive, WEBCON can upload file to a network path of your choosing.
Take Your Document Management System Further.
Don't just stop at using WEBCON for your document management - take it further, with the following integrations:
Document Management Interface
A clean, structured user interface
WEBCON provides a clean, structured user interface designed to make document management intuitive without sacrificing control. Across the platform, users are guided through clearly defined steps to create, update, and manage documents, with consistent layouts, familiar form patterns, and contextual actions. Key information such as document metadata, ownership, version notes, and supporting attachments is always visible and easy to manage, reducing ambiguity and encouraging adoption across the organisation. The interface balances simplicity for everyday users with the depth required by compliance, quality, and governance teams.
Document Management Workflow
Fully Controlled Document Lifecycle
Behind the interface, WEBCON orchestrates a fully controlled document lifecycle. Documents move through configurable workflows covering creation, review, approval, and release, with every action recorded for audit purposes. Versioning is enforced automatically, changes are tracked and annotated, and review cycles can be scheduled to ensure documents remain accurate and compliant over time. By maintaining a single, centralised source of truth, WEBCON eliminates uncontrolled copies and fragmented ownership, ensuring the right version of each document is always available to the right people.
